Finance Executive

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art-Time Finance Executive

Dance Ensemble Singapore Ltd

Position Summary

Dance Ensemble Singapore Ltd is seeking a responsible and detail-oriented Part-Time Finance Executive to support the organisation's day-to-day finance and accounting functions.

The role will primarily take over routine finance preparation, processing and reconciliation duties currently handled by the Dance Director, allowing the Dance Director to focus on operational and artistic responsibilities.

The Finance Executive will work closely with management, the Treasurer and DES's outsourced accountant/auditor where required.

Key Responsibilities

1. Accounts and transaction processing

• Maintain day-to-day accounting records and supporting documentation.
• Record income, expenditure, receivables and payables in the accounting system.
• Prepare accounting entries and supporting schedules.
• Maintain proper filing and audit trails for financial transactions.
• Assist in maintaining the chart of accounts, project codes and restricted-fund records.

2. Payment and F&P processing

• Prepare payment vouchers and supporting documents for approval.
• Check invoices against quotations, contracts and approved purchases.
• Verify that the appropriate approvals have been obtained before payments are submitted.
• Prepare approved payments in the online banking system for authorisation by the authorised bank approvers.
• Maintain supplier and payment records.
• Assist with vendor bank-detail verification and documentation.

This separation is consistent with the Finance Manual, which assigns preparation to Finance while keeping final approval separate from the preparer. [DES_Revise...nual_Draft | Word]

3. Bank and account reconciliations

• Prepare monthly bank reconciliations for all DES bank accounts.
• Reconcile receipts and payments against accounting records.
• Investigate and follow up on outstanding or unidentified reconciling items.
• Reconcile Giving.sg, PayNow, direct bank receipts and other collection channels where applicable.
• Assist with reconciliation of donor and tax-deductible donation records.

The revised Finance Manual calls for monthly bank reconciliations and monthly reconciliation of DES's donation platforms and bank receipts. [DES_Revise...nual_Draft | Word]

4. Month-end closing

• Assist with monthly closing of the accounts.
• Prepare accruals, prepayments and other routine accounting entries.
• Maintain supporting schedules for receivables, payables, restricted funds and designated reserves.
• Prepare monthly accounts and schedules for management review.
• Assist with actual-versus-budget reporting.
• Follow up with relevant staff on missing supporting documents or transaction information.

These duties directly transfer much of the preparation work described in the revised Finance Manual away from the Dance Director. [DES_Revise...nual_Draft | Word]

5. Revenue, grants and donations

• Record programme, performance, school, grant and donation income.
• Maintain donation and tax-deductible receipt records.
• Assist with reconciliation of grant income and expenditure.
• Maintain supporting schedules for restricted funds.
• Assist in preparing financial information required for grant reporting.

6. Audit and statutory support

• Maintain accounting records in an audit-ready manner.
• Prepare schedules and supporting documents for the annual audit.
• Assist with responses to audit queries and retrieval of supporting documentation.
• Maintain relevant finance compliance records and schedules.
• Support preparation of financial information required for statutory or regulatory submissions.

Requirements

• Diploma in Accounting, Finance or equivalent.
• At least 2 years of relevant accounting or bookkeeping experience preferred.
• Practical experience with accounts payable, accounts receivable and bank reconciliation.
• Able to prepare accurate accounting schedules independently.
• Proficient in Microsoft Excel.
• Experience with Xero or a similar accounting system preferred.
• Good organisational skills and attention to detail.
• Able to handle confidential financial and donor information responsibly.
• Able to work independently in a small organisation.
• Experience in a charity, arts organisation, SME or nonprofit environment would be an advantage.

Working Arrangement

Part-time, approximately 15 hours per week

Suggested arrangement:

• 3 days per week
• Approximately 5 hours per day
• Working days may be mutually agreed
• Additional hours may occasionally be required during audit, year-end closing or major productions, subject to prior agreement