CORPORATE SECRETARIAL - ADMINISTRATOR / SENIOR ADMINISTRATOR

About Us 

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations. Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide. 

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team. 

The Opportunity

We are looking for an accomplished Administrator / Senior Administrator to join our Company Secretarial team as part of our financial services business in Singapore.  

The successful candidate reports to the Vice President and supports Corporate Secretary Department. Its tactical responsibilities feed one larger objective: will be responsible for providing client management, board support and corporate secretarial services to a single strategic client.

Your primary responsibilities include: 

• support the Vice President and Assistant Vice Presidents to manage a portfolio of Singapore private entities
• manage day to day corporate secretarial work for Singapore entities
• responsible for all aspects of establishing an on-going administration of client companies
• must be familiar with all aspects of these processes (including ACRA filings), maintaining statutory records, preparation of board and shareholder written resolutions and providing other corporate secretarial services to ensure that client companies are in compliance with all statutory and regulatory requirements 
• occasionally involved in arranging board and general meetings and, if applicable, attendance at such meetings and writing of meeting minutes
• perform client on-boarding and maintain information in our internal systems regarding all client companies including KYC data 
• overseeing daily operations with a view to maintaining workflow and applying high corporate governance standards in all areas
  

What You Bring

In addition to a commitment to delivering superior candidate and stakeholder experiences: 

• must be able to work independently, have strong problem solving and organizational skills, thrive at multi-tasking and attention to details 
• able to work efficiently under pressure to meet tight deadlines 
• possess a law, accountancy or business degree or diploma from a reputable institution and/or is a qualified Singapore Chartered Secretary or pursuing such a qualification 
• strong technical, communication and soft skills and able to build excellent relationships with clients and team members 
• have between 4 to 6 years’ corporate secretarial experience for the Senior Administrator and between 2 to 4 years’ Administrator position, in an established Singapore law, accounting or corporate secretarial firm 
• fresh graduates who can demonstrate an interest to pursue a career in corporate secretarial services will also be considered for the Administrator position

The interview process may include an aptitude test. 

Only Singapore citizens and permanent residents are encouraged to apply.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

·  Comprehensive health coverage (medical, dental and optical)

·  Competitive vacation packages

·  Educational assistance and professional development programmes

·  Savings or pension plan

·  Life insurance

·  Travel insurance

·  Global mental wellness programme

·  Sports clubs and social events

You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.