School Administrative Assistant / Receptionist

Job Description:

School Administrative Assistant / Receptionist

Support the People and Operations That Keep a School Running

Founded in 1997, Mastereign is one of Singapore’s established providers of professional development, lifelong learning and educational programmes. We work closely with schools and other organisations to deliver meaningful learning experiences and dependable operational support.

We are looking for responsible and service-oriented School Administrative Assistants / Receptionists to support the daily operations of our partner schools.

Your Role

As a School Administrative Assistant / Receptionist, you will be one of the first points of contact for students, parents, staff and visitors.

A typical day might include attending to front-desk enquiries, maintaining school records, preparing documents and learning materials, supporting students who are unwell or injured, and helping the school office run smoothly.

Responsibilities

• Front-Desk and Administrative Support
• Attend to walk-in visitors and telephone enquiries professionally.
• Follow up on enquiries and direct them to the appropriate staff members.
• Manage incoming and outgoing mail and correspondence.
• Maintain and update school records, files and administrative documents.
• Compile data, statistics and reports when required.

Student and School Support

• Provide basic first-aid assistance in accordance with the school’s procedures.
• Maintain proper records of sick or injured students.
• Assist with relief timetabling and communicate timetable changes to teachers.
• Record, organise and manage lost-and-found items.

Documents, Materials and Logistics

• Print, sort, scan, laminate, bind, shred and organise documents and materials.
• Prepare worksheets and materials for lessons and remedial programmes.
• Receive, check and distribute incoming goods and supplies.
• Distribute newspapers, documents and other materials to classrooms.
• Perform other administrative and operational duties as assigned.

You Must Have

• At least a GCE N-Level or GCE O-Level qualification.
• Good verbal and written communication skills.
• Good organisational and administrative abilities.
• A responsible, reliable and detail-oriented approach to work.
• The ability to work independently and contribute as part of a team.
• A calm, resourceful and service-oriented attitude.
• An interest in working with and supporting students in a school environment.

Previous administrative, reception or school-based experience would be an advantage.

Working Arrangement

This is an on-site position at an assigned school in Singapore. It is not a remote-working role.

Why Join Mastereign?

This role is more than completing administrative tasks. Your work helps teachers focus on teaching, supports students in their daily school experience and ensures that essential school operations run smoothly.

If you take pride in dependable work, enjoy helping people and want to contribute meaningfully within the education sector, we would be pleased to hear from you.

Learn more about us at www.mastereign.com.

Job Type: Contract

Benefits:

• Professional development

Education:

• GCE 'O' Level or GCE 'N' Level (Required)

Experience:

• administrative: 2 years (Preferred)

Work Location: In person