Building Executive

Key Responsibilities:

Manage Building Facilities and Asset Operations

• Supervise, train and guide Technicians, Assistant Technicians and Handymen to ensure maintenance activities are performed in accordance with organisational standards and procedures.

• Plan, coordinate and monitor daily maintenance activities and manpower deployment.

• Conduct routine inspections of guestrooms, apartments, offices, meeting rooms, common areas and external facilities to identify defects and maintenance requirements.

• Monitor the overall condition of building assets and coordinate rectification works relating to building fabric, architectural finishes, waterproofing, roofing, ceilings, walls, doors, flooring and related facilities.

• Review maintenance requests and service reports to ensure timely completion and customer satisfaction.

• Investigate complaints, defects and facility-related issues and recommend corrective actions.

• Maintain proper records of maintenance activities, defect reports and asset condition assessments.

• Monitor housekeeping and workplace standards within areas under responsibility.

Project Coordination and Asset Enhancement

• Assist the Maintenance Manager in planning, coordinating, implementing and monitoring refurbishment, renovation, upgrading and asset enhancement projects.

• Coordinate with consultants, contractors, suppliers and internal stakeholders throughout project execution.

• Monitor project programmes, site activities and work progress to ensure timely completion.

• Conduct site inspections to ensure workmanship, materials and completed works comply with specifications and quality standards.

• Review shop drawings, material submissions, work schedules and contractor documentation where applicable.

• Assist in project budgeting, quotation evaluation and procurement processes.

• Participate in project meetings and prepare progress updates and reports.

• Coordinate testing, commissioning, handover and defect rectification during project completion.

• Maintain project records, reports, drawings and documentation.

Contractor and Vendor Management

• Supervise contractors and service providers carrying out maintenance, repair and project works.

• Ensure contractors comply with organisational requirements, safety regulations and approved work procedures.

• Monitor contractor performance, workmanship quality and work progress.

• Verify completed works and recommend certification of contractor claims where applicable.

• Assist in evaluating contractor performance and recommending service improvements.

Drive Safety, Compliance and Sustainability

• Ensure compliance with Workplace Safety and Health (WSH) requirements, company policies and statutory regulations.

• Conduct regular site inspections and follow up on corrective actions for unsafe conditions.

• Ensure contractors comply with safety requirements and permit-to-work procedures.

• Support fire safety, emergency preparedness and business continuity initiatives.

• Ensure works comply with environmental sustainability requirements and organisational objectives.

• Promote energy-saving and resource conservation initiatives within areas under responsibility.

Performance Management and Continuous Improvement

• Monitor staff attendance, work performance and productivity.

• Provide coaching, guidance and on-the-job training to team members.

• Assist in performance appraisal and staff development programmes.

• Identify opportunities to improve facility operations, maintenance efficiency and customer service standards.

• Recommend process improvements, cost-saving measures and operational enhancements.

• Participate in continuous improvement initiatives and departmental projects.

Others

• Assist in all official events and functions of the organisation.

• Support emergency response and crisis management activities when required.

• Perform any other duties assigned by the Maintenance Manager or Management.

Requirements:

• Diploma, Higher NITEC or equivalent qualification in Facilities Management, Building Services, Mechanical Engineering, Electrical Engineering or a related discipline.

• Professional certifications in Facilities Management, Project Management, Workplace Safety and Health or related fields will be an advantage.

• Minimum 5 years of relevant experience in facilities management, building maintenance or hotel engineering operations.

• Experience in refurbishment, renovation, fit-out, upgrading or asset enhancement projects.

• Experience in contractor and vendor management.

• Experience in hospitality, commercial, institutional or mixed-use developments is preferred.

• Strong project coordination and organisational skills.

• Good contractor, stakeholder and vendor management abilities.

• Good communication and interpersonal skills.

• Ability to manage multiple projects and priorities concurrently.

• Strong analytical, planning and problem-solving skills.

• Ability to read drawings, specifications and project documentation.

• Customer-oriented with strong attention to detail.

• Proficient in Microsoft Office applications.

• Willing to work beyond normal office hours, weekends and public holidays when required.