PROCUREMENT ADMIN

Job Summary

The Procurement Admin supports the procurement function for ongoing construction/facade projects, handling sourcing, quotations, purchase orders, and supplier/subcontractor coordination, while providing general administrative support to the QS team.

Key Responsibilities

• Source and obtain quotations from suppliers and subcontractors for materials, equipment, and services required for projects.
• Compare quotations and prepare comparison sheets to support cost-effective purchasing decisions.
• Prepare, issue, and track purchase orders (POs), ensuring accuracy of quantities, pricing, and delivery timelines.
• Liaise with suppliers and subcontractors to confirm order details, delivery schedules, and resolve any discrepancies.
• Maintain and update supplier/subcontractor database, including pricing records, contact details, and performance history.
• Follow up on outstanding deliveries, invoices, and payment matters with suppliers and subcontractors.
• Support price negotiations with vendors under the guidance of the QS Manager.
• Assist in preparing procurement-related documentation for tenders and cost estimates.
• Maintain proper filing (digital and physical) of quotations, POs, delivery orders, and invoices for audit and reference purposes.
• Perform other administrative and procurement-related duties as assigned.

Requirements

Diploma or higher in Quantity Surveying, Building, Business Administration, or related field.

1–3 years of procurement or purchasing experience, preferably within the construction industry (fresh graduates may also apply).

Proficient in MS Excel and MS Office.

Good negotiation skills and attention to detail when handling pricing and quantities.

Organized, able to manage multiple suppliers/orders and meet deadlines.

Good communication skills to liaise with suppliers, subcontractors, and internal teams.