Shipping Executive

Job Description

Coordinate import and export shipping activities from booking to documentation and shipment follow-up, ensuring accurate, timely and compliant deliveries. Provide related SAP Business One, inventory and administrative support when required.

Roles& Responsibilities

·       Coordinate import and export shipments, vessel bookings, freight quotations, shipment schedules and delivery arrangements with relevant parties.

·       Monitor cargo readiness, container stuffing/unstuffing, port cut-off times, shipment status, delays and changes to vessel schedules.

·       Prepare and check commercial invoices, packing lists, shipping instructions, bills of lading, certificates of origin and other relevant shipping documents.

·       Prepare import/export permit declarations through TradeNet or coordinate submissions with appointed agents; follow applicable customs and port requirements.

·       Review Letter of Credit(L/C) terms where applicable, prepare bank documentation and follow up on discrepancies, acceptance and payment.

·       Liaise with Sales, Warehouse, customers, suppliers, freight forwarders, shipping lines, banks and port-related parties on shipment requirements.

·       Provide shipment status and estimated arrival updates; investigate and resolve documentation, freight and delivery discrepancies.

·       Check freight quotations, shipping charges, invoices and supporting documents before submission to Finance.

·       Assist with SAP (SAP B1) updates, including relevant PO/GRPO records, inventory information and document filing.

·       Provide additional business support, such as stock reports, basic operational reporting, stocktaking support and cross-department coordination, as required.

·       Perform other related duties assigned by Management.

Requirements

·       GCE ‘O’ Level / ‘A’ Level, Diploma or equivalent in Logistics, Supply Chain, International Trade, Business Administration or a related discipline.

·       Executive level: Preferably 2–5 years of relevant shipping experience and able to coordinate routine import/export shipments independently.

·       Experience with shipping operations in steel trading, industrial distribution, manufacturing or logistics is an advantage.

·       Familiarity with shipping documents, Incoterms, HS codes, TradeNet, L/C requirements and Singapore customs/port processes is preferred for experienced candidates.

·       Proficient in Microsoft Excel, Word and Outlook; SAP B1 or other ERP experience is an advantage.

·       Accurate, organised, responsive and able to communicate effectively with customers, carriers, forwarders and internal departments.