Administrative Assistant (College Operations & Course Coordination)

ABOUT US

Taoist College (Singapore) is an academic arm under Lorong Koo Chye Sheng Hong Temple Association, which is dedicated to promoting Taoist culture, education and research through educational programmes, cultural activities, seminars and community engagement.

We are seeking a responsible,organised and proactive Administrative Assistant to support the College's daily operations, educational programmes and library administration.

KEY RESPONSIBILITIES

1. College Administration &Operations

- Manage daily administrative activities and general office operations.

- Maintain proper filing systems,correspondence and administrative records.

- Coordinate the upkeep,cleanliness and maintenance of classrooms, offices and common facilities.

- Monitor office supplies,equipment and inventory.

- Liaise with external vendors and service providers when required.

2. Course Scheduling &Coordination

- Coordinate course schedules,classroom bookings and lecturer arrangements.

- Handle student enquiries,registrations, attendance and course administration.

- Communicate course information and updates to lecturers and students.

- Prepare classrooms, teaching materials and equipment before lessons.

- Provide administrative supportf or seminars, workshops and College events.

3. Library Administration

- Assist with the daily operations of the San Qing Taoist Library.

- Maintain library records, book catalogues and borrowing arrangements.

- Coordinate the organisation,storage and upkeep of books and library resources.

- Assist library visitors with general enquiries and requests.

4. Basic Bookkeeping &Financial Administration

- Maintain accurate records of course fees, payments and operational expenses.

- Prepare receipts, invoices and basic financial summaries.

- Assist with payment tracking

REQUIREMENTS

• Good command of written and spoken English and Mandarin, with the ability to draft formal correspondence, notices, reports and administrative documents in both languages.
• Good organisational, filing, documentation and record-keeping skills, with strong attention to detail and accuracy.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook. Familiarity with digital communication tools is an advantage.
• Good interpersonal and communication skills, with the ability to communicate professionally with students, lecturers, library visitors, vendors and other stakeholders.
• Able to coordinate course schedules, classroom arrangements, events and daily office operations efficiently.
• Comfortable handling basic bookkeeping, course fee records, payment tracking, receipts and invoices with accuracy.
• Responsible, organised, proactive and service-oriented, with the ability to work independently and as part of a team.
• Able to manage multiple tasks, prioritise work and meet deadlines in a structured and timely manner.

We welcome interested individuals who meet the above requirements to apply and join our team in supporting culture and community engagement.