Freight Specialist

Company Overview

Molycop is a leading global provider of grinding media, mining and industrial consumables, and process optimisation solutions. Through its innovative products, technical expertise, and customer-focused approach, the company helps mining operations worldwide enhance productivity, improve operational efficiency, and achieve sustainable performance.

Job Summary

The Freight Specialist supports ocean freight and logistics operations by managing shipment documentation, updating systems, coordinating information flow, and assisting the Freight team with administrative and operational tasks under Freight Managers’ guidance.

Responsibilities

Documentation & Administration (Primary Responsibility)

1.     Prepare and maintain complete shipping documentation for bulk and container shipments.

2.     Review shipping documents for completeness and accuracy prior to submission to Freight Managers for review and approval.

3.     Verify Bill of Lading drafts against contractual and Letter of Credit requirements.

4.     Coordinate applications for COO, CCIC and other regulatory documentation.

5.     Prepare shipment advice packages and distribute approved documentation.

6.     Monitor original Bills of Lading availability and coordinate release requirements.

7.     Prepare draft LOIs and supporting documentation for approval.

8.     Maintain accurate shipment records.

9.     Process freight invoices, service provider invoices, Purchase Orders and Goods Receipts.

10.  Follow up on invoice processing and payment status.

11.  Prepare weekly shipment status reports.

12.  Support freight claims administration and documentation.

System Maintenance & Data Management

1.     Maintain accurate and timely shipment information within D365 and company systems.

2.     Update shipment milestones, vessel schedules, cargo status and delivery information.

3.     Generate shipment and operational reports.

4.     Support data reconciliation between documents, invoices and system records.

5.     Escalate discrepancies, missing information or data errors for management review.

Breakbulk & Container Operations Support

1.     Coordinate operational activities as instructed by Freight Managers.

2.     Follow up with suppliers, brokers, vessel operators, forwarders and logistics providers.

3.     Monitor cargo readiness and shipment milestones.

4.     Coordinate vessel nomination documentation and supporting requirements.

5.     Track vessel movements and communicate updates.

6.     Coordinate booking confirmations and shipment schedules.

7.     Gather operational information and supporting documents for Freight Managers.

8.     Escalate operational delays, documentation discrepancies or shipment issues requiring review.

Requirements:

1.     Diploma or Degree in Logistics, Supply Chain, Maritime Studies, Business or related disciplines.

2.     At least 5 years of experience in shipping administration, freight forwarding, vessel operations support, logistics coordination or supply chain administration.

3.     Strong knowledge of shipping process and documentation.

4.     Ability to multitask and work in a fast-paced environment.

5.     Strong attention to detail and administrative skills.

6.     Ship Broker / Agent background will be highly valued

7.     Breakbulk and container experience will behighly valued.

8.     English and Mandarin language a must (liaise with Chinese counterparts)

9.     Good systems and soft skills including general Microsoft Excel and Microsoft D365

10.  Excellent communication, negotiation and interpersonal skills.