IT Procurement Specialist

This role shall report to the Director, Procurement & JSOX and shall be committed to deliver excellent service, value and expertise to our internal partners and stakeholders through a managed process for IT Procurement and Contract Management.

This role is crucial for IT Procurement team to provide support and guidance to IT globally for vendor selection and evaluation activities for each IT spend and contract review in accordance with the guidelines of the company’s policy and guidelines.

Roles & Responsibilities

IT Procurement

• Support IT team members globally on procurement activities including Request for Quote, Request for Proposal process andcontract renewal/extension for all IT categories in a timely, consistent and quality manner in accordance with IT guidelines, company’s policy and guidelines.
• Track closely the progress status of each procurement request and contract review in ensuring every procurement request is completed within the timeline, including obtaining the required approval.
• Carry out vendor contract review and negotiation with internal stakeholders and reviewers, e.g. Legal etc., accordingly.
• Prepare and support Request for Quote with the requestor including review of RFQ documents.
• Hands-on knowledge of Request for Proposal (RFP) activities and support the required tasks of each RFP.
• Maintain the Procurement SharePoint site to ensure up-to-date and providing accurate information.
• Work closely with Finance to ensure the contract information is complete and proper.
• Works closely with the IT owners on the procurement audit activities where applicable.

Vendor Management

• Support vendor contract review and negotiation.
• Liaise and coordinate with vendors during the RFQ and RFP process.

Business Engagement

• Carry out vendor contract review and negotiation with internal stakeholders and internal reviewers.
• Where applicable, liaise and work with business users for business-led RFP process.
• Where applicable, liaise with business users and facilitate the vendor contract review and negotiation.

People

• Collaborate and work closely with IT SME/ITcontract owners on their procurement requirements and requests.
• Ability to translate technical IT procurement requests to layman words when raising the request for contract review.
• Monitor, track and drive prompt completion of contract review meeting the timeline.
• Where applicable, liaise with business users and facilitate the vendor contract review and negotiation.

Qualification

• Diploma in disciplines related to Business, Information Technology, or related disciplines.

Requirements

• Minimum 3 years of relevant work experience in procure-to-pay process.
• Experience in IT categories will be ideal.
• Hands-on experience in contract review process specific to contracting specific to global, India, Singapore and the United States of Americas is necessary.
• Experience and knowledge on transactional tasks, e.g. creation of purchase orders, etc., is not required.
• Basic skill and knowledge on RFQ and RFP are essential.
• Have experience in contract negotiation.
• Must be detail oriented.
• Able to be independent and to have interpersonal skills in vendor management.
• Some sourcing experience in supporting IT team for assessment of purchasing needs, conducting market research and identification of potential vendors will be good to have.
• Basic knowledge on compliance aspects will be good to have.