FACILITIES MANAGER

Key Responsibilities

Operations
1. System and Maintenance

• Maintain and troubleshoot HVAC, electrical, plumbing, and structural systems, air-compressors, lifts and other building systems installed.
• Ensure compliance with safety standards and regulatory requirements for all building systems.
• Conduct regular inspections and preventive maintenance on mechanical and electrical systems.

2. Department

• Staff management including planning of resources, discipline, and achievement of targets.

3. Smart Building Management

• Integrate and manage IoT-enabled devices and Building Management Systems (BMS) to monitor and control building functions.
• Utilize data analytics to track energy usage, air quality, occupancy patterns, and system performance, identifying areas for improvement.
• Implement predictive maintenance using data from sensors and automation platforms to minimize downtime and extend equipment lifespan.

3. Energy Management and Sustainability

• Develop and implement energy-saving strategies, including optimizing lighting, HVAC, and building envelope systems.
• Monitor and adjust systems to improve energy efficiency through smart building technologies, such as automated lighting controls, smart thermostats, and renewable energy systems.
• Support initiatives to meet sustainability goals by minimizing the building’s carbon footprint and water usage.

4. Security and Safety Systems

• Oversee and maintain smart security features, such as access control, video surveillance, and occupancy sensors.
• Ensure life safety systems, including fire alarms, sprinklers, and emergency lighting, are operational and integrated with smart building protocols.
• Conduct safety audits and emergency drills to prepare for and mitigate potential risks.

5. Project Management

• Lead facility upgrade projects, including installing new equipment, retrofitting systems, and integrating smart building technologies.
• Coordinate with contractors, vendors, and cross-functional teams to execute building improvements on schedule and within budget.
• Manage documentation, including as-built drawings, equipment manuals, and maintenance records.

6. Compliance and Documentation

• Ensure all building systems meet local, state, and federal regulations.
• Maintain accurate records of inspections, maintenance, and repairs.
• Prepare reports on facility performance, energy use, and compliance for management review.

7. Budget

• Support the plan, budget and control spend to ensure best value is received.

8. Vendor & people management

• Work and maintain excellent vendor relationship.

9. Team Player

• Support other lines of services within the Account – locally on events and other assistance required.
• Support other Singapore site only when necessary.

Skills and Qualifications

• Qualifications (Degree or Diploma) in engineering (Mechanical, Electrical, Civil, or a related field) or equivalent.
• 3 years of experience in facilities management or building engineering.
• Strong understanding of Building Management Systems (BMS), IoT devices, and smart building technologies.
• Knowledge of ACMV, electrical, plumbing, and structural systems in commercial or industrial buildings.
• Experience with energy management practices and sustainable building operations.
• Proficiency in data analysis and diagnostic tools for system performance monitoring.
• Excellent problem-solving and project management skills.
• Strong communication skills for collaborating with stakeholders, contractors, and vendors.
• Experience in managing and leading projects.

Smart Building Features - it is increasingly expected to use technology to improve operational efficiency and occupant experience. Some smart building features they may work with include:

• Automated lighting and climate controls that adjust based on occupancy and time of day.
• Predictive maintenance systems that alert potential issues before breakdowns occur.
• Energy management systems that monitor consumption and optimize utility usage.
• IoT-enabled safety and security systems that enhance protection & monitor access.

The role in smart buildings is to harness these technologies to ensure efficient, sustainable, and safe building operations.