Safety Admin

Safety Administration & Documentation

·       Provide day-to-day administrative support to theSafety/EHS team.

·       Maintain accurate and up-to-date safety records,reports, permits, certifications, incident reports, and Safety Data Sheets(SDS).

·       Ensure proper filing, storage, and retrieval ofsafety-related documents, both physical and digital.

·       Compile and prepare documentation for audits,inspections, regulatory submissions, and compliance reporting.

·       Prepare meeting agendas, record meeting minutes,and distribute meeting notes.

·       Maintain confidentiality of sensitive safety,employee, and incident-related information.

·       Assist in incident investigation processes bycoordinating documentation and follow-up actions.

·       Prepare safety communications, newsletters,alerts, and bulletin board updates.

Training & Certification Management

·       Coordinate and schedule safety meetings,training sessions, safety campaigns, and safety events.

·       Conduct safety orientation programs for newemployees.

·       Track employee certifications and competencies,including WSH, First Aid, Fire Safety, and other mandatory qualifications.

·       Monitor facility, equipment, and statutorylicences and certifications to ensure timely renewals.

·       Develop and maintain user guides, trainingmaterials, and standard operating procedures related to safety systems.

Safety Systems Administration

·       Administer safety-related digital platforms,including but not limited to Electronic Permit-to-Work (EPTW), Novade, Hubble,and other safety management systems.

·       Provide end-to-end user support, onboarding,troubleshooting, and account management for system users.

·       Monitor system utilization and user engagement,identifying and addressing recurring issues.

·       Act as the primary internal point of contact forsafety system functionality and support.

·       Liaise with external vendors and technical teamsto resolve issues, implement enhancements, and test new features.

·       Track system performance indicators and generateperiodic reports for management review.

Digitalisation & Continuous Improvement

·       Lead the digitalisation of safety documents,forms, records, and reports.

·       Ensure accuracy, completeness, and compliance ofdigitized records.

·       Identify opportunities to improve administrativeprocesses and system efficiency.

·       Provide recommendations for enhancing safetymanagement systems and workflows.

·       Support continuous improvement initiativeswithin the Safety/EHS Department.

General Administration

·       Handle incoming and outgoing communications,including emails, telephone calls, and correspondence.

·       Prepare reports, presentations, and departmentalsummaries as required.

·       Support departmental projects and specialassignments.

·       Perform any other duties assigned by managementto support departmental and organizational objectives.